Santa Meet Conditions

  1. The Promoter for this event is Mrs Jane Pickard.
  2. The Competition will be held under ASA Law & Technical Rules.
  3. The one start rule will apply.
  4. Over the top starts may be used at the Promoter’s discretion.
  5. Swimmers are requested to remain in the water until asked to leave the pool.
  6. All individual events will be heat declared winners.
  7. The pool is 25m long, 8 lanes with anti-wave lane ropes and electronic timing.
  8. No outdoors shoes to be worn on the poolside. Footwear must be worn outside the pool area.
  9. Age Groups are 9, 10, 11, 12, 13, 14, and 15 years & over.
  10. Ages are as at midnight 29th November 2015.
  11. Entries will only be accepted on-line through
  12. Time entries are to be based on 25m pool times or converted 50m pool times by use of the ASA Conversion Tables.
  13. Swimmers may enter their relevant Individual Medley event only if they have entered at least one other individual event.
  14. The closing date for entries is midnight, 8th November 2016 and refers the final date on which entries must be received by the Meet Secretary.
  15. Entries are accepted on the 'first come, first served basis' only, until session times are full based on software entry system or all Spectator Tickets are sold.
  16. Poolside entries may be accepted at the discretion of the Promoter.
  17. Should entries be over-subscribed, the promoter reserves the right to limit entries by rejection of the last entries to be received.
  18. This meet will operate as a CARDLESS meet. All entry withdrawals must be presented to the recorder no later than 10 minutes after the start of the first warm-up for each session.
  19. The fees for this event are £5.00 for each individual entry. This includes any licensing fees which DARTES forward to ASANER.
  20. Coaches and Team Managers MUST wear passes provided at all times whilst on poolside. Only swimmers with accepted entries and Coaches/Team Managers with a valid Coaches pass will be allowed on Poolside.
  21. Coach passes are priced at £15.00 each and include programme, start lists and access to full and club specific results on the DARTES website. £2.00 will be refunded on return of pass on the day.
  22. Coaches and Team Managers are requested to ensure their swimmers respect the officials and are silent at the start of each heat. Team Managers / Coaches must supervise the warm up of their swimmers.
  23. The Referees decision is final.
  24. Awards will be made for each event to the first three in each age group and grade.
  25. Presentations will only be made for the top boys/girls and top club. All other awards should be collected from the awards table during the meet.
  26. In each event and grade, points will be awarded (6, 5, 4, 3, 2 and 1) to the first six in each age group and grade (except nine year olds, who are not graded). These points will be totalled to decide Top Boy & Top Girl for each of the age groups and the top club overall. In the event of a tie on points the award will be given to the swimmer/club with the most 1st places, then 2nd places and so on.
  27. Any swimmer swimming faster than the cut-off time for their entered grade will receive a Speeding Ticket.
  28. Speeding tickets have no points value for Top Boy/Girl or Top Club trophies.
  29. Admission for spectators will be £4.50 per session, £8.00 per day (OAPs/Children £4.50 per session, £5.00 per day).
  30. Spectator tickets must be purchased in advance with entries. There will be NO entry by cash on the day. Please supply S.A.E. with entries. The Balcony will be cleared between sessions.
  31. All payments be made In a one payment via
    bacs/cheque for full amount of fees associated to the attending gala,paid by clubs
    treasurer/gala secretary after set closing date

  32. Programmes will be on sale at £2.00 each.
  33. Refreshments may be obtained in the cafeteria but may not be taken on to the poolside.
  34. A swim shop may be in operation throughout the gala.
  35. Any point not covered by these rules will be at the discretion of the organisers and the promoter.